Document Management
Document management refers to systematically organizing, storing, and tracking electronic documents, such as word documents, presentations, invoices, PDFs, scanned images of paper documents, and other business documents.
Updated: December 11, 2023
Document management refers to systematically organizing, storing, and tracking electronic documents, such as word documents, presentations, invoices, PDFs, scanned images of paper documents, and other business documents.
The time and money of a business can be saved by providing centralized storage, access control and permissions, audit trails, document security and streamlined workflows. Document management software is used by some businesses to save, retrieve, and organize documents while allowing stakeholders to easily access them. Reviewing and approval workflows can be improved, increasing the efficiency of administration teams.
Features like document storage, version access control, full-text search, and analytics are included in standard document management systems. Workflows of enterprises, governmental and educational institutions, and other authorities working with huge volumes of paper-based or digital documents are supported by these features .
Enterprise content management (ECM), Knowledge management, Cloud content management, Record management, Workflow automation and Document imaging are different types of document management.
The overall efficiency and security for organizations processing large volumes of data can be improved with proper document management. Time saving, security, space and resource reduction, single source of truth, workflow improvements and increased collaboration are some benefits document management unveils for organizations.
Creating a document, evaluating and approving the document, uploading the document and sharing the document is a standard workflow to manage documents that teams can use as a baseline to create their own.